for BookTrakker - BASIN
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For matching bibliographical data
against Amazon to collect ASINís or ISBN's when
you donít have them in BookTrakkerís ASIN or ISBN field.
After you add ASIN.s or ISBN's you
have to edit the Condition on
the Amazon tab.
The current version does not automatically update this field, if you try and upload the records to
Amazon without setting Condition they will not be added. Condition should be set during data entry,
or via the ASIN/ISBN lookup process if doing ASIN/ISBN searching manually.
BASIN tab is designed to match
records from manual input or automatically from
If you have
records in BookTrakker without ASIN's in the ISBN field then you
create a Hit List for
BASIN system can be run against a
predefined Hit List from BookTrakker
or by manual
ASINís in the ISBN field. GrabIt! then matches words from the Author/Title fields
(set by Word Count) against the Amazon data, generating a database of all possible matches,
unless a maximum limit is exceeded. Then, based on fields selected to be used in matching,
GrabIt! matches data from BookTrakker against this database to try and find an exact match,
or matches that appear to be close. Results of this matching process will appear in the Biblio
Results table in the middle section. If Export Single Results is checked then all single ASIN
results that match perfectly will be exported into the ASIN or ISBN field in BookTrakker, leaving
only single results that did not match or multiple results in the Biblio Results table. When GrabIt
exports the ASIN or ISBN it also checks Marketplace on the Amazon tab in BookTrakker, setting
the record for upload to Amazon and all other sites you list on. You will need to edit the Amazon
Condition field, if necessary.
If Export Single Results is not checked then all matches will be displayed in the Results table.
Users will then have the option of accepting or rejecting individual results.
|Description of the BASIN tab:|
A. Template: Templates for the
BASIN process only get their
information from the BASIN
Hit List. Selects the Hit list
in BookTrakker to match for ASIN
generation. This can be your
Word Count. Word count is what
words in Author/Title/Publisher are
used for matching, left
Amazon Binding. Retrieves records
from BookTrakker to match against
Amazon data in the
Hardcover: Matches on any word in Cover that includes ďHardĒ, as well as Cloth, HC & HB.
Matches on any word in Cover that
includes ďSoftĒ or
ďPaperbackĒ, as well as Wraps,
Matches on Spiral Bound, Metal comb
Comb: Matches on Plastic Comb
Specified: No match in Cover
required. All records in the Hit List
are processed. If Not
pre-match database in GrabIt!. Checking one or more of these fields will match their contents
against the pre-match database to further refine the results.
Use Publisher: Based on the
number of words set in Word Count,
GrabIt! matches Publisher
If you check the Loose checkbox then
any match of any one word from
If you check the Loose checkbox then
any match of any one word from
Use Date: Matches Date in
against Date in the pre-match
database in GrabIt!.
Use Binding: Matches the
translated Cover in BookTrakker to
the equivalent in the
Matching process is additive: If one
method is checked then only records
that match make
Max Result Limit: Using minimal
Author/Title information can result
in hundreds if not
Export Single Results: When
checked, GrabIt! will export the ASIN/ISBN
Exclude Single Letters:
Checking this will exclude all single
letters with/without periods from
Get BT Records: After selecting
your Hit List, click Get BT Records
to retrieve records from
Get Amazon Data: This button is
used to retrieve all records from
Amazon that match the
Processing a BookTrakker Hit List to Match Amazon for BASINís
Create a Hit List in BookTrakker.
You should end up with your Hit List setup looking like this: (ISBN only for 3.3 or earlier)
NOT, under any circumstances, click
into the Search Criteria field for
ISBN, this will invalidate
should end up with all Available
records that do not have content in
the ISBN or ASIN field.
you want further Search Criteria,
such as Cover, then select them
before running the Hit List.
View are the ones you want. If so, click the red Hit List button at the top to return to Inventory:
Select this Hit List in GrabIt!, and
process for ASINís. For our
example, we have Export Single
Click Get BT Records button.
will retrieve all records without
ISBNís that match Hardcover from
BookTrakker, then parse
OK to continue.
4. Click Get Amazon Data button
will connect to the Amazon database
and retrieve all listings that match
no single match can be generated from
input data and criteria, then
GrabIt! displays all the
At the end of this process GrabIt! reports the number of ASINís exported to BookTrakker.
the records that resulted in multiple
possible matches, you can see these
in the Biblio list in the
To process, do the following:
the first record in the Biblio input
list at the top. In the middle
section you will see all the
records retrieved from Amazon that match the input but did not produce a single record for export
back into BookTrakker.
|To the left of each Result is a dark blue button under the Amz header:|
this button will open up a small
Amazon web page for this specific
ASIN. To view the page
full screen, or to enlarge it, either click on the square button at the upper right, or grab an the lower
right corner and drag to a larger view:
you have the page the size you want,
as long as you continue within this
session of GrabIt!
the Amazon window will remain at the size you set it at. If you maximize to full screen you need to
click on GrabIt! in the task bar below to return to GrabIt!.
you can decide which listing matches
your book, click the green Add
If you need
further details from your BookTrakker database, the Details tab below will display the List View field
at the bottom of List View in BookTrakker, which you can modify if there is not enough information displayed:
the above example, the second listing
on the Biblio tab matches the book in
BookTrakker, so we
would click the green button to the left of the second listing:
This adds the
ASIN/ISBN to the ASIN/ISBN field in BookTrakker
for the respective record number,
none of the records from Amazon match
what you have in BookTrakker, and you
want to delete
|Click the red button:|
After you have transferred all
ASIN's or ISBN's to BookTrakker you are going to want to know
which records got them, whether Exported as Single Results or manually transferred.
Click the Hit List tab on the left side of BookTrakker when in Detail View. Click New. Name it
"Upload" Click OK. Under Search field select Upload. Click Execute. You will get a list of all
records set for upload, which will include all records you just added ASIN's or ISBN's to.
When you need to know which
records got ASIN's or ISBN's again, just select the "Upload"
|Doing a Manual search on Amazon for ASINís using GrabIt!|
can also do searches using
Author/Title records that are typed
in, rather than being derived
manual searching Publisher, PubDate
and Binding are not used. You can
type in Publisher
and PubDate for reference. Binding is unavailable. After typing in data:
have two methods to acquire data:
1. The green button on the left of each data entry row.
Click Get Amazon Data button on the BASIN
Either one will end up with the same results:
Single Results does not operate in
manual lookup mode, there is no
the Green Add button to the left of
the result that matches your book to
add the ASIN
When you click
the Add button, notice the Book ID field on the Biblio tab at the
top, it records
all operations, if you want to see
Amazon results on their website,
click the Blue Amz button,
ASIN/ISBN lookup to finish the process. (Search tab.) You will need to click the Get ASIN/ISBN
Data button, wait for GrabIt to retrieve the data from Amazon, then click Transfer to BookTrakker
when the download is complete. Read the Help on ASIN/ISBN lookup for more information on
setting output for data lookup.